Track staff time and review timesheets

Time tracking records worked hours and compares them with scheduled shifts when a matching shift is available.

Permissions

The Staff Scheduling feature must be enabled for the property.

• All signed-in staff can clock themselves in and out and view My Time Entries.
• Manage Staff Scheduling is required to view all employees' entries or add, edit, and delete entries.
• View Reports is required to open the Timesheet report.

The property owner can grant capabilities under Settings → User Groups.

Clock in and out

Use the time clock in the top bar on larger screens or in the navigation menu on smaller screens.

1. Select Clock In when work begins.
2. Confirm that the clock shows an active timer.
3. Select Clock Out when work ends.

You can clock in without a scheduled shift. When a current shift is available, Comfortly links it to the time entry so managers can compare scheduled and actual times. You cannot start another entry while one is active.

Published shifts can also trigger a clock-in reminder shortly before they begin.

Review your time entries

Open Schedules → My Time Entries to review your own history. Use the date filter to find a specific day.

Each row shows the clock-in time, clock-out time, and duration. An entry without a clock-out remains active until it is closed or automatically corrected by Comfortly.

If an entry is incorrect, ask a manager to update it.

Manage time entries

Staff with Manage Staff Scheduling can open Schedules → Time Entries to:

• Filter entries by employee or date
• Open an entry to compare scheduled and actual times
• Add a missing entry
• Correct clock-in and clock-out times
• Add notes
• Delete an incorrect entry

Entries created or changed by a manager are marked as manager edited. A clock-out time must be later than its clock-in time.

Understand attendance flags

When an entry is linked to a shift, Comfortly compares the actual clock-in and clock-out with the scheduled times. Entries outside the property's threshold are marked early or late.

To change the threshold, overtime estimate, or workweek start day:

1. Open Settings → Staff Scheduling.
2. Update Clock-In Threshold, Weekly Overtime Threshold, or Work Week Start Day.
3. Select Save Settings.

The threshold identifies entries that need attention; it does not prevent an employee from clocking in.

Review and export timesheets

Staff with View Reports can open Reports → Timesheet Report.

1. Choose a start and end date.
2. Review worked, regular, estimated overtime, PTO, and payroll hours by employee.
3. Expand an employee to review daily details and manager-edited entries.
4. Select Export CSV to download the report.

Overtime is estimated from worked hours using the property's weekly threshold and workweek start day. PTO is added to payroll hours but is not included when estimating overtime.